AMERICAN ASSOCIATION FOR LABORATORY ANIMAL SCIENCE

SOUTHERN OHIO BRANCH

 Mission Statement:

AALAS is an association of professionals that advances responsible laboratory animal care and use to benefit people and animals.

The American Association for Laboratory Animal Science (AALAS) is a membership association of professionals employed around the world in academia, government, and private industry who are dedicated to the humane care and treatment of laboratory animals, as well as the quality research that leads to scientific gains that benefit people and animals. AALAS provides educational materials to laboratory animal care professionals and researchers, administers certification programs for laboratory animal technicians and managers, publishes scholarly journals, supports laboratory animal science research, and serves as the premier forum for the exchange of information and expertise in the care and use of laboratory animals. Below is a sampling of the programs, products, and services we provide our members and the laboratory animal science community.

Core Values Statement:

The American Association for Laboratory Animal Science believes that the use of laboratory animals in scientific and medical research is essential to the improvement and protection of the quality of all life. The humane and responsible care of laboratory animals is vital to quality research and, as such, an essential aspect of AALAS endeavors. AALAS is dedicated to building and disseminating a knowledge base in laboratory animal science for the education and training of those who work in this field.

 Code of Ethics:

  1. The Code of Ethics for members of AALAS has been adopted by the Board of Trustees to promote and maintain the highest standards of professional and personal conduct among its members. Adherence to these standards is required for membership in the Association and serves to assure public confidence in the integrity and service of AALAS members.

  2. Maintain the highest standard of personal conduct.

  3. Promote and encourage the highest level of ethics within the profession of laboratory animal science.

  4. Maintain loyalty to the profession of laboratory animal science and pursue its objective in ways that are consistent with the public interest.

  5. Recognize and discharge my responsibility and that of my position to uphold all laws and regulations relating to the profession of laboratory animal science.

  6. Strive for excellence in all aspects of the profession of laboratory animal science.

  7. Use only legal and ethical means in all professional activities.

  8. Maintain the confidentiality of privileged information entrusted or known to me by virtue of my position.

  9. Refuse to engage in, or countenance, activities for personal gain at the expense of the profession of laboratory animal science.

  10. Always communicate associated internal and external statements in a truthful and accurate manner.

  11. Cooperate in every reasonable and proper way with others and work with them in the advancement of the profession of laboratory animal science.

  12. Use every opportunity to improve public understanding of the role of the profession of laboratory animal science.

Constitution

Article I – Name

The name of this organization shall be the Southern Ohio Branch of the American Association for Laboratory Animal Science.

Article II – Affiliation

  1. The Branch is affiliated with the American Association for Laboratory Animal Science, herein referred to as AALAS, a national non-profit educational association, 501(c)(3), of persons and institutions professionally concerned with the production, care and study of laboratory animals used in research.  Supervision is through the Executive Director of AALAS.  The Branch reserves all rights and privileges granted by AALAS to its branches.

  2. In the event of dissolution of the Branch, all funds and properties of the Branch shall revert to national or District 5 AALAS, which is aare tax-exempt, non-profit, educational organizations.

Article III – Incorporation

Articles of Incorporation of the undersigned, a majority of who are citizens of the United States, desiring to form a non-profit corporation under the Non-profit Corporation Law of the State of Ohio does hereby certify:

  1. The name of the corporation will be the Southern Ohio Branch of the American Association for Laboratory Science.

  2. The place in this state where the principal office of the corporation is to be located is the City of Cincinnati, Hamilton County.

  3. Said corporation is organized exclusively for charitable, religious, educational and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

  4. No part of the net earnings of the corporation shall inure to the benefit of, or be distribute to its members, trustees, officers or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in a Article Third hereof.  No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf or in opposition to any candidate for public office.  Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501(c)(3))  of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under section 170(c)(2)  of the Internal Revenue Code, or the corresponding section of any future federal tax code.

  5. Upon the dissolution of the corporation, assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.

Any such assets not so disposed of shall be disposed by a Court of Competent Jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

Article IV – Objectives

The objectives of this Branch shall be:

  1. Promotion of the aims and interests of AALAS.

  2. Promotion of fellowship and cooperation among those in Southern Ohio and the surrounding area interested in the care, health and humane treatment of animals.

  3. Cooperation with other AALAS Branches for the exchange of information and coordination of effort in the problems relating to the care and health of animals and to assist in the solution of these problems.

  4. To sponsor and promote educational and training programs for its members and others who are professionally engaged in the care and use of laboratory animals.

  5. To disseminate information by appropriate means to its members, other AALAS Branches, AALAS and others as necessary.

  6. Host the District 5 annual meeting in rotation with other District 5 Branches.

Article V – Membership

Membership in the Branch shall be open to persons, institutions and commercial organizations concerned with the production, care and use of laboratory animals.

Article VI – Officers

The officers of the organization shall be President, President-elect, Immediate Past President, Secretary and Treasurer.

Article VII – Council

  1. The governing body of the Southern Ohio Branch of AALAS shall be the Council; composed of the President, President-elect, Immediate Past President, Secretary, Treasurer, and four appointed members.  The appointed members will serve a two-year term.  To provide continuity, the terms of the four appointed members shall not run concurrently, but shall be divided into two groups of two appointed by the incoming presidents in alternate years.  In the event of a vacancy among the appointed Council members, the President shall name an interim appointee to serve during the unexpired term.

  2. The Council shall have general control over the affairs of the Branch.  It shall determine policy, administer finances and decide the annual dues to be paid by members.  It shall have the power to fill and interim, any vacancies that may occur in the office.

Article VIII – By-Laws

The Branch shall establish By-Laws and may amend them from time to time as herein provided.

Article IX – Amendments

An amendment to the Constitution may be proposed by four members of the Council, or by at least ten members in good standing of the Branch and shall be filed in writing with the Secretary.  The proposed amendment shall be considered at the next scheduled meeting of the Branch.  If approved by a majority of the members present and voting, a copy shall be sent by the Secretary to each member of the Branch, together with a letter ballot and an abstract of the discussion.  An amendment shall be considered adopted if it receives an affirmative vote of at least two-thirds of the members voting, providing that at least 25 percent of the membership shall vote on the issue.  If a vote cannot be determined due to lack of written response, a hand vote may be taken at the next meeting of the membership.  An amendment shall become effective immediately upon adoption.  See By-Laws, Article XII.

By-Laws

Article I – Membership

Membership dues shall be determined each year by the Council.  Annual dues will cover January through December.  The organization shall consist of five classes of members:

  1. FULL MEMBER:  Any person interested in the production, care, health and use of laboratory animals or in a licensed animal health care operation is eligible for full membership in the Southern Ohio Branch of AALAS.  Members of AALAS may become active members upon filing application and payment of dues.

  2. HONORARY MEMBER:  Individuals who have made significant over-all contributions to the Branch’s objectives shall, upon nomination by the Council and election by the voting members, become honorary members of Southern Ohio Branch and shall be exempt from paying dues.  Not more than one honorary member shall be elected within a calendar year.

  3. ASSOCIATE MEMBER:  Full time students officially enrolled in animal-related coursework shall be given a courtesy membership during their training period upon receipt of a formal application and approval of the Membership Committee.

  4. INSTITUTIONAL MEMBER:  Any institution subscribing to the objectives of the Branch is eligible for this class of membership.  An institutional member may designate up to three representatives who shall have all the rights of a full member.

  5. ALLIED TRADES MEMBER:  Vendors concerned with the production, care and use of the laboratory animals are eligible for three full memberships with voting privileges.  Commercial membership includes printing of one business card in the Branch newsletter per application filing.

The privilege of membership may be withdrawn for cause by majority vote of the council.

Article II – Voting Power

Only members in good standing shall have the privilege of voting.

Article III – Duties and Terms of Office

  1. PRESIDENT:  The President shall be elected for a one-year term.  It shall be the duty of the President to preside at all Branch meetings and at meetings of the Council.  He/she shall convene the Council at least twice each year, and as often as the business of the Branch may require its action.  He/she shall send meeting announcements to the members and notify members of their election and/or assignments.

  2. PRESIDENT-ELECT:  The President-elect shall serve for one year prior to acceding to the office of President.  In the absence of the President, the President-elect shall act as the presiding officer and shall perform related duties as assigned.  The President-elect shall serve as chairman of the Program Committee.

  3. PAST-PRESIDENT:  The immediate past-president shall be a member of the Council for one year following his/her term of office.

  4. SECRETARY:  The Secretary shall be elected for a two-year term and shall be eligible for re-election without limitation.  For continuity, the Secretary and Treasurer will be elected in alternate years.  The Secretary shall keep the minutes of the meetings of the Branch and the Council.  He/she shall have charge of all records other than financial, shall keep a corrected list of the members, notify members of the Council meetings thereof, and present to the Council all matters requiring their action.

  5. TREASURER:  The Treasurer shall be elected for a two-year term and shall be eligible for re-election without limitation.  The Treasurer shall receive membership dues and assessments and all other monies of the Branch.  He/she shall pay all obligations of the Branch authorized by the Council, shall present to the Council at each meeting thereof a statement of the current income and expenses, and annually shall submit a complete financial report to the Council showing income and expenses for the calendar year.

  6. Appointed members of the Council shall serve for a two-year term.

Article IV – Election by Ballot

  1. The election of officers shall be conducted by mail no later than October of each year.

  2. At a meeting, which shall be held at least one month before mailing of ballots, the slate of the Nominating/election Committee and nominations from the floor shall be placed on the ballot.

  3. The Election Committee shall receive and tally all ballots cast.

  4. The candidate for each office who receives the greatest number of votes shall be declared elected.  In the case of a tie vote for any office, a subsequent vote by the Council shall determine which candidate shall be declared elected to that office.  The officers’ chosen shall take office on the following January 1st.

Article V – Quorums

  1. Twenty-five percent of the members in good standing shall constitute a quorum for the consideration of business at any General meeting of the Branch.

  2. For the transaction of business by mail or email, twenty-five percent of the members in good standing shall constitute a quorum, with a two-week period allowed for return of a ballot.

  3. If 25% of the members in good standing do not return a ballot within two weeks, the balloting shall remain open for an additional two weeks. If at the end of that time there still is not a 25% ballot return the council may vote to approve the results of the ballot.

  4. At any meeting of the Council, five members shall constitute a quorum.

Article VI – Duties of Council

The functions of the Council shall include, but not be limited to:

a.      Establishing policies appropriate to the Branch objectives stated in the Constitution.

b.      Plan methods for the procurement of funds including annual dues, special assessments, and advertising rates.

c.      Determining the allocation of Branch monies in the budget.

  1. Proposing and recommending amendments to the Constitution and By-laws as provided therein.

  2. Certifying candidates submitted by the Election Committee for elective offices of the Branch.

  3. Instructing the chairman of the Election Committee to prepare and mail a ballot to all members listing the nominations for elective offices of the Branch.

  4. Maintaining good public relations and disseminating information concerning the Branch and its activities to appropriate individuals, organizations and news media.

Article VII – Committees

The standing committees of the Branch shall attend meetings of the Council as non-voting members and shall be:

a.      Executive

b.      Membership

c.      Program

d.      Awards

e.      Continuing Education

f.        Election

g.      Newsletter

h.      Auditing

i.       Technician Branch Representative (TBR)

j.       Historical/Legislative

k.      Special (ad hoc)

Responsibilities

  1. EXECUTIVE: Consisting of the President, President-elect, Immediate Past President, Secretary, and the Treasurer.

  2. MEMBERSHIP: The President will appoint a chairman annually.  The duties of the Membership Committee shall be to accept applications for membership in both the Branch and AALAS and to pass upon the application of membership for all persons desiring to join the Branch.

  3. PROGRAM: The Program chairman (President-elect) will appoint the members of the Program Committee.  It shall be the responsibility of the committee, with the advice and consent of the Executive Committee, to select the program for presentation at our meetings.

  4. AWARDS: The Awards Committee appointed by the President consisting of three members shall select recipients for awards and submit the name to the Council for approval according to criteria established by the Council.

  5. CONTINUING EDUCATION: The Continuing Education Committee appointed by the President, shall make recommendations on educational policies and programs and submit these to the Council.

  6. ELECTION: To be appointed annually by the President.  The Election Committee shall consist of a chairman who must be a member of Council and two other members.  The committee shall submit to the Secretary not later than September 30th of each year a list of nominees for offices, which are to be filled by election in October.  They shall tally all ballots received at the annual election and report the results to the Secretary within one week of the final date for return of ballots.

  7. NEWSLETTER: The President shall appoint a chairman.   The chairman shall appoint the members of the Newsletter Committee by the consent of the Council.  The duties of the committee shall be to disseminate information concerning the Branch to appropriate individuals and organizations.  The chairman shall become a member of the Program Committee.

  8. AUDITING: The committee shall consist of the Treasurer.  Treasurer-elect, President, President-elect and three additional members appointed by the President.  The books of the Branch shall be audited annually (December) and presented for approval at the year-end meeting.

  9. TECHNICIAN BRANCH REPRESENTATIVE: The President shall appoint the Technician Branch Representative (TBR).  The TBR can appoint members at his/her discretion to assist in his/her duties.  The TBR is the liaison between the technicians of the Branch and National AALAS.

  10. HISTORICAL/LEGISLATIVE:  This committee shall maintain the records of the Branch and update the membership at meetings of pertinent legislative activities affecting the Branch’s interests.  Records may include:  minutes of business and Council meetings, roster of officers, trustees, educational activities, newsletters, award recipients, speakers, pictures, news articles of members, scholarship winners, etc.

  11. SPECIAL (AD HOC): Other committees may be authorized and appointed by the President when necessary.

Article VIII – Finances

1.      The Treasurer into an account in the name of the Southern Ohio Branch shall deposit all remittances.

2.      All obligations shall be paid by check, by the Treasurer and reported at the next meeting of the Council.

3.      An audit committee to be appointed by the President from the Council shall audit the books of the Branch annually.

4.      The President shall present the audit report for approval to the members at the annual meeting.

Article IX – Meetings

1.      Regular meetings – time to be decided, at least 4 yearly meetings.

2.      Special meetings – called by the Council on one week’s notice to members stating reasons.

3.      The order of business at meetings of the society shall be:

  1. Reading the minutes of the previous meetings and their approval.

  2. Reports of Standing Committees

  3. Reports of Special Committees

  4. Unfinished business from previous meetings

  5. New Business

Article X – Amendments

An amendment to these By-Laws may be proposed by four members of the Council or by at least ten members in good standing of the Branch and shall be considered only in writing and filed with the Secretary.  The proposed amendment shall be considered at the next scheduled meeting of the Branch.

If approved by a majority of the members present and voting, a copy shall be sent by the Secretary to each member of the Branch together with a ballot and an abstract of the discussion with a two-week reply deadline.  An amendment shall be considered adopted if it receives an affirmative vote of two-thirds of the members voting, provided that at least twenty-five percent of the membership shall vote on the issue.  An amendment shall become effective immediately upon adoption.